Salary
$40,560.00 - $64,001.60 annually
Department/Division
City Clerk
Organization
City of Richmond
City
Richmond
State
Virginia
Job Requirements
MINIMUM TRAINING AND EXPERIENCE:
-
High school diploma or GED
- Associate's degree in a related area is preferred
- Two (2) years of advanced administrative assistant experience with experience in taking meeting minutes and transcribing notes
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
PREFERRED TRAINING AND EXPERIENCE:
The successful candidate will demonstrate through a complete and detailed application and résumé attachment:
- At least two years of experience working in an urban local or state government organization
- At least one year of professional experience working in a local government legislative or Clerk's office of similar setting that includes retaining, retrieving, organizing, and securely destroying official records and documents
- Basic level proficiency with a government content management system, such as Granicus; and intermediate skills in Microsoft Word and Excel
- Excellent oral and written communication skills; research; organization skills, and ability to follow direction
- Demonstrated ability to serve the public, staff members, elected officials and other agencies on the phone and in person with a high level of professionalism; maintain effective working relationships with City Administration, department directors, employees, elected officials and the public; work independently and effectively while handling multiple tasks simultaneously, to work through detailed problems while applying substantial attention to detail; and to maintain confidential data and information
- Schedule availability to attend required meetings that may extend beyond City of Richmond standard work schedule hours
- Bilingual ability is a plus
LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:
- None required.
Job Description
With a host of professionals who are vital to the mission and vision of the City of Richmond, the Office of the City Clerk is seeking highly qualified candidates to fill the position of Assistant City Clerk. The successful candidate will be responsible for performing executive level administrative duties with a high level of efficiency in support of the City Clerk. Responsibilities may be complex in nature and the position interacts frequently with City Council, City agency personnel, and the public. If you are seeking a meaningful role where you can make a difference improving and growing our City, we welcome you to explore and apply for this exciting job opportunity.
**This posting may be used to fill additional jobs at the Assistant City Clerk Senior level. The pay range for this position level is $42,120.00 – $73,611.20 annually. Selection at this level will be based on experience and qualifications illustrated in the completed application, along with the required attachments.**
**This position is unclassified. Therefore, the incumbent serves at the will of the Appointing Authority.**
Duties include but are not limited to
- Editing and preparing meeting agendas and packets, and minutes of Richmond City Council and Standing Committee meetings
- Authoring and preparing general correspondence, legal notices, reports, public information advisories, and other forms as required
- Filing and retrieving documents
- Attending and providing administrative and general technical support during Richmond City Council and Standing Committee meetings, such as setting-up Council Chamber and other meeting rooms in advance of Council meetings
- Sharing the following office tasks: telephone coverage and walk-in traffic; opening, sorting, and routing incoming correspondence and e-mail; routine filing of office documents
- Responding to requests for information; providing research from files, minutes, City Code, and a variety of source material; and following public records request policy in responding to and tracking public records requests
- Assisting with the management and retention of public records per policy and Commonwealth of Virginia requirements; preparing records for electronic imaging
- Assisting with the planning of Richmond City Council related events
- Performing other closely related duties as assigned
**The selected candidate may be required to perform related duties after working hours to attend Council, board/commission, and other meetings and events, as needed.**
Qualifications, Special Certifications and Licenses
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge, Skill & Ability or some combination of the following:
Software such as Microsoft Office Suite (Outlook, Word, PowerPoint, etc.) and Legislative and Meeting Management Software (such as Granicus). Standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, etc. City rules, legal codes, court procedures, and parliamentary processes. English language and grammar. Preparing documents for workshops, conferences, and meetings. Providing customer service. Thinking critically to solve problems. Organizing files in a clear manner. Working independently. Coordinating and managing multiple schedules at once. Transcribing notes. Taking minutes of meetings. Communicating effectively orally and in writing. Researching information. Paying attention to detail. Working efficiently in a fast-paced environment. Multi-tasking.
Job type
Full-Time
Degree Desired
High school diploma or equivalent
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