Archives: Job Listings

NEW City Clerk

The City of Hopkins is seeking its next City Clerk! The City of Hopkins is a Charter city that recently switched to even year elections. This position is within the Administrative Department and reports to the Assistant City Manager. There is a Deputy City Clerk and many seasonal election positions. We’re looking for a collaborative and experienced municipal clerk to join our team!

Job Summary

The City Clerk performs a variety of administrative and specialized duties to support the City Council. The City Clerk is responsible for overseeing Citywide Elections and serving as the point of contact for most city business licenses and permits. Responsibilities may include preparing council agendas; updating the city code of ordinances and policies; serving as the city’s authority on data practices; and leading and coordinating elections.

Scope of Impact

The duties and responsibilities of this job are performed with latitude for independent judgement in accordance with Department and City policies, Federal, State and Local regulations and are based on detailed knowledge of department operations. Work is subject to periodic review by the supervisor, who provides input on approval of recommendations and discusses assignments, priorities and work.

Essential Duties

This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

  • Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; and implementing hiring, termination, and disciplinary recommendations.
  • Performs specialized administrative support for the administration department, and the City Council, which includes: researching agenda issues and materials; making recommendations; gathering documentation for agendas and disseminating information to staff; preparing office budgets; recording official proceedings; preparing minutes, packets, reports, and other documents; issuing and/or processing business and liquor licenses and permits; coordinates special event permits, preparing a variety of correspondence; maintaining office inventory; and/or, performing other related activities.
  • Updates the City code of ordinances and policies and serves as the Compliance Official and City’s authority on data practices; work may involve coordinating activities related to the collection, storage, and destruction of City records; coordinating operations related to scanning, archiving, and integrating documents; and processing and maintaining files on ordinances, resolutions, contracts, and agreements.
  • Conducts research and recommends proposed revisions to City Ordinances and Legislative Policies as directed by the City Manager, Department Directors, and City Council; recommends revisions to ensure City ordinances are in compliance with state and federal law; answers questions from staff and residents regarding ordinances.
  • Leads and coordinates City elections in accordance with applicable federal, state, and municipal laws; work may involve developing the election calendar and related budgets; ensuring availability and functionality of equipment and materials, including troubleshooting election equipment; training staff and judges on the use of election equipment; coordinating logistics, to include securing polling locations; issuing certification; and preparing handbooks
  • Recruits, hires, and trains election judges; coordinates scheduling of election judges for early voting, health care voting and Election Day voting; manages staff during early voting (absentee ballot board), and Election Day; prepares City Council candidate filing packets, and ensures candidates submit campaign financial reports in a timely manner.
  • Researches and provides recommendations on special projects as assigned;
  • Coordinates the administrative citation program; schedules administrative hearings; documents the hearing results; maintains databases of administrative citations; coordinates with the assessing clerk to certify outstanding citations; assists the Police Department with liquor and tobacco license violations and potentially dangerous dog designations; coordinates hearings; and prepares letters of violations.
  • Serves as a staff liaison to the Charter Commission; recommends amendments to the City Charter; and prepares and distributes minutes of the Charter Commission;
  • Serves as a public notary;
  • Performs other duties of a similar nature or level.

Deputy City Clerk

The ideal candidate is a proactive, solutions-oriented leader who ensures the effective and legally compliant management of the City Clerk’s Office, including official government records, City Council agendas, and local elections.

The City of South Pasadena is committed to a culture of Collaboration, Accountability, Courage, Ownership, Professionalism, and Service Excellence. Candidates are expected to demonstrate these values in their work and interactions with colleagues and the community.

Under general direction of the Chief City Clerk, the Deputy City Clerk serves as a key member of the City Clerk’s leadership team and performs complex, confidential, analytical, administrative, legislative, records management, elections and public-facing work. This position exercises a high degree of independent judgement, critical thinking, initiative, discretion, and accountability and manages programs and projects that require the direction and review of work of staff. In the absence of the Chief City Clerk, the Deputy City Clerk acts in that capacity and performs related work.

Distinguishing Characteristics

The Deputy City Clerk is a management-level classification responsible for administering and managing the implementation of assigned City Clerk programs, policies, and statutory functions. The position exercises delegated authority and substantial independent judgment in establishing priorities, resolving operational and compliance matters, interpreting and implementing applicable laws and City policies, and developing and implementing procedures for assigned programs. The Deputy provides functional direction and review of staff work and serves as the Chief City Clerk in their absence.

This position is distinguished from the Chief City Clerk in that the Chief City Clerk has overall responsibility and accountability for the strategic direction, statutory functions, budgetary oversight, and management of the City Clerk’s Office.

Duties & Responsibilities

  • Provides leadership in the day-to-day administration of the City Clerk’s Office and independently manages assigned programs, projects, and priorities.
  • Manages and administers assigned components of the City Council agenda process, including reviewing agenda materials for completeness and compliance, resolving procedural deficiencies, preparing and distributing agenda packets, posting legal notices, attending meetings, recording actions, and preparing and reviewing official minutes, resolutions, ordinances, and legislative records.
  • Provides guidance to City departments regarding agenda preparation, meeting procedures, noticing requirements, records responsibilities, and City Clerk procedures.
  • Provides solutions and written procedures to promote consistency, compliance, efficiency, and accessibility.
  • Performs complex legislative research and analyzes municipal code provisions, ensuring necessary updates are submitted timely and circulated as scheduled.
  • Manages and administers the City’s Public Records Act (PRA) request program, including reviewing and analyzing requests, coordinating record searches with City departments, tracking statutory deadlines, reviewing responsive records, consulting with the City Attorney’s Office as needed, and ensuring timely and consistent responses in accordance with applicable laws, City policies, and procedures.
  • Assists with and, as assigned, leads the administration of municipal elections and election-related activities in accordance with applicable law, including candidate services, nomination processes, ballot measures, election notices, and campaign filing requirements.
  • Manages and administers the City’s record-management program, including evaluating practices, establishing procedures and file plans, developing and updating retention schedules, coordinating records disposition, and implementing improvements to ensure legal compliance, consistency, accessibility, and operational efficiency.
  • Identifies emerging issues, evaluates alternatives, and recommends and implements appropriate solutions within established authority.
  • Responds to and resolves complex, sensitive, or escalated inquiries regarding City Clerk programs, policies, statutory requirements, and procedures.
  • Administers oaths, participates in bid openings, completes verifications of residence, and in the absence of the Chief City Clerk, attends City Council meetings and takes minutes.
  • Coordinates and supports the City’s boards and commissions program, including recruitment and appointment processes, maintaining rosters and terms of office, tracking vacancies and appointments, coordinating required training and filings, providing procedural guidance to staff liaisons, and supporting compliance with applicable noticing, agenda, and records requirements.
  • Manages the City’s biennial review and amendment of its Conflict of Interest Code, including working with departments to identify designated positions and appropriate disclosure categories, coordinating required updates, and preparing related documentation for review and adoption.
  • Manages and administers the City’s annual Conflict of Interest Code and Form 700 filing process, exercising independent responsibility for identifying designated filers, distributing and tracking filing requirements and deadlines, reviewing filings for completeness, following up on outstanding or deficient filings, maintaining required records, and serving as a primary resource to City officials, employees, commissioners, and other designated filers regarding filing procedures and requirements.
  • Coordinates claims activities with claims adjustors and other personnel.
  • Maintains confidentiality and exercises discretion in handling sensitive, privileged, personnel-related, election-related, and other confidential information.
  • Keeps current on legislation, regulations, technology, professional practices, and emerging issues affecting municipal clerks, records management, open meetings, public records, elections, ethics, and local government administration.
  • Performs related duties as assigned.

Deputy City Clerk

Under the general direction of the City Clerk, this position performs complex and specialized administrative work. An employee in this class serves as City Clerk in the absence of the City Clerk. The employee functions in a professional capacity to provide highly accountable, confidential support, and to facilitate effective and efficient daily administrative operations. Position exhibits professionalism in providing legal notification of various City Commission and committee meetings, preparing agenda materials and minutes for City Commission meetings and workshops and attends official meetings in the City Clerk’s absence. Employee works with independence and initiative and assists in managing and maintaining official records and history for the City.

Supervision Received

Works under the general guidance and direction of the City Clerk.

Supervision Exercised

Exercises supervision over department/division staff at the discretion of the City Clerk.

Essential Duties

  • Assists the City Clerk in the planning, organization and implementation of administrative activities and objectives; assists in directing all activities toward achievement of established goals and objectives; implements office policies and procedures.
  • Assist the City Clerk and the Records Administrative Specialist with overseeing the City‘s official records, file maintenance and ensures that documents are recorded and filed properly. Specifically, will ensure that the City Clerk’s office has copies of all necessary records; that these records are properly filed and can be retrieved when necessary; and that records are retained in compliance with State and Federal requirements.
  • Assists the Clerk in providing support for City elections. Provides all elected appointed officials with information concerning their obligations under the Sunshine Law and the Public Records Act. Follows up to confirm that all required financial and other necessary reporting forms are filed on a timely basis with the appropriate regulatory authorities.
  • Places legal notices to satisfy public meetings, bid advertising and other notice requirements. Prepares agendas forallCityCommission meetings, CRA meetings, workshops, and all other official meetings. Summarize and transcribe those minutes, prepare proclamations, tributes and recognitions as required by the Mayor and City Commission.
  • Attends the Historic Preservation Board meetings on behalf of the City Clerk.
  • Assists in the preparation of the office’s budget and in its planning. Collects statistical information that demonstrates the office’s performance.
  • Under the guidance of the City Clerk, develops standard operating procedures and office policies. Documents other office practices. Monitors and stays abreast of current technology and industry practices as relates to the City Clerk’s function.
  • Monitors information on the City Clerk’s website and works with the City Clerk to ensure that the information is accurate and up-to-date.
  • Works with other departments and agencies to achieve the City’s long and short term goals.
  • Manages the submission of legal advertising
  • Attends bid openings as a representative of the City Clerk’s Office.
  • Interacts with a wide variety of groups and individuals including the City Commission, advisory board members, managerial staff and employees, outside agencies and organizations and the public.
  • Stays abreast of new developments in his/her field including relative information sources, business practices, equipment, computer software etc.
  • Performs any and all other tasks necessary for the successful operation of the Clerk’s Office.

NEW Talent Acquisition Partner

Full performance level in human resources working under close direction of Human Resources Representative/Lead Recruiter or Talent Acquisition Manager and higher-level Human Resources personnel requiring considerable knowledge of recruitment. Works with department HR Managers and department leadership to coordinate all aspects of recruiting for assigned department or business unit, including devising search strategies, evaluating resumes, coordinating and participating in interviews, managing background and reference checks, and coordinating the on-boarding process.

Summary of Job Duties

Under direction of Talent Acquisition Manager and human resources representative (lead recruiter), assists in recruitment process to ensure all forms, processes, selections and placements are accurate and complete and in compliance with all regulations applicable to department.

Serves as the main point of contact throughout the entire recruiting cycle. Efficiently and effectively fills open positions. Establishes recruiting requirements by studying organization plans and objectives and meeting with managers to discuss needs, recruitment timelines, strategy, sourcing plans and appropriate job descriptions. Removes false barriers in job requirements to ensure opportunities for diverse populations. Prepares open position postings and advertisements. Lists job postings on appropriate job boards, social media, corporate career web sites, and other possible channels, considering cost and return on investment.

Conducts candidate screenings and works with department hiring managers to select candidates for assessments and/or interviews; Oversees the interview process, ensuring great candidate experience, from first interview to final negotiation and close. Determines qualifications by interviewing applicants, analyzing responses, , verifying references, and comparing qualifications to job requirements. Completes hiring recommendations and calculates pay offer recommendations. Completes background checks, physicals, and drug screens as required for the position. Determines necessary approval or denial for final hire eligibility and appropriate pay. Issues Adverse Action letters as needed and required. Utilizes Montgomery County’s Applicant Tracking System to track and monitor progress and activity. Informs candidate of County’s decision. Answers applicant questions about position, procedures, and benefits. Creates reports and tracks the hiring process in the various departments. Completes all other activities required throughout the full cycle recruitment process and coordinates all hiring functions after recruitment process ends to ensure employee is processed on the BCC Personnel Action report in a timely manner. May provide oversight to lower level Human Resources personnel in carrying out the administrative functions of recruitment.

Promotes County employment by serving as an Ambassador of Montgomery County – selling the county as the employer of choice in the region, emphasizing benefits and perks while promoting career opportunities. Identifies, coordinates and attends various recruitment-related events; develops and maintains relationships with universities and other external partners to create opportunities to expand candidate pools. Responds to general emails and phone inquiries regarding open employment positions. Routinely follows up with managers to determine the effectiveness of recruiting plans and implementation. Prevents legal challenges by understanding legislation and enforcing policies and procedures and union contracts and recommending new procedures that protect Montgomery County. Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations. Assists other team members when workload varies. Mentors new employees and team members as required. Follows all County policies and procedures.

Performs Related Job Duties as Required

NEW County Administrator

The County Administrator is the administrative head of the County and is responsible for the oversight and performance monitoring of all County departments and services. Responsibilities include advising the County Board on policies and procedures, strategic planning, supervisory responsibility for management within the County, leadership development, and overseeing and managing County finances, including facilitation of the annual and long-term budget planning process.

View the full position profile at https://www.ddahumanresources.com/active-searches

NEW Chief Human Resources Officer

Plans and directs MetCom’s human resources programs and services by developing HR policies and procedures, managing employee benefit programs, developing and ensuring effective implementation of plans, systems, policies, and processes for workforce planning, talent management and development, employee engagement, compliance and recordkeeping, employee relations, and compensation and benefits, as well as ensuring HR compliance. Position reports to the Executive Director.

Essential Functions

  • Ensures MetCom’s compliance with all applicable personnel codes, federal, state and local laws, rules, regulations, standards, policies and procedures.
  • Mitigates legal risk to the organization through proactive training and education, clear systems and processes for managing conflict with and between employees, handling and investigating complaints of harassments/discrimination and other unjust practice allegations.
  • Serves as plan administrator for all insurances (medical, dental, vision, life, long and short-term disability) and the annuity plan; prepares and reviews specifications for insurance renewal bidding; communicates with staff and assists in resolving insurance issues.
  • Oversee recruitment and talent acquisition strategies to attract and retain top talent. Design and implement comprehensive talent management programs, including onboarding, performance management and succession planning.
  • Manages the recruitment and selection of new employees through job analysis, advertising, interviewing, and testing; conducts orientations for new employees.
  • Ensuring the organization is effectively and efficiently sourcing and selecting the right candidate.
  • Communicates with staff regarding benefits programs, policies and procedures.
  • Identifies ways to increase staff retention and productivity, including strategies to enhance employee engagement, leadership and staff development and promoting a coherent organizational culture.
  • Serves as a mediator to help resolve personnel conflicts and provides recommendations and informal training to supervisors and managers on employee management skills.
  • Maintains all personnel records and ensures that employee files and records are properly and securely maintained.
  • Maintain current knowledge and application of all relevant laws at the local, state and national level relating to employment and ensure organizational compliance.
  • This includes educating and advising managers on HR related legal and regulatory matters and ensuring HR programs, practice and polices are aligned.
  • Serves as MetCom’s State Retirement Coordinator.
  • Plans and directs HR management programs and services including classification and pay, employee development, performance evaluations, substance abuse testing, etc.
  • Develops and implements policies and procedures and ensures that all policies are communicated, understood and enforced.
  • Oversees training programs for all employees.
  • Oversees the organizations Affirmative Action Program.
  • Supervises the HR Specialist, Risk Manager/Safety Officer and Cleaning Specialist and provides HR support to other departments.
  • Performs other duties as assigned

Senior Deputy City Clerk

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.

The Senior Deputy City Clerk performs complex administrative work involving legislation and election matters, managing the City’s centralized records management program, and assisting the City Clerk in carrying out Charter and Code-mandated duties.

This recruitment is continuous with a first review of applications deadline of 11:59pm, Sunday, November 15, 2026. This recruitment can close at any time without notice after this deadline.

Essential Functions Include But Are Not Limited To

  • Prepares City Council Agendas and executes items for public records purposes.
  • Ensures legal notice requirements are met.
  • Processes deeds, projects, and certificates of insurance.
  • Coordinates execution and tracking of City Manager and City Council approved agreements.
  • Assists in conducting municipal elections.
  • Schedules and bills Chapter 3 appeal hearings.
  • Coordinates and reviews all City Council presentation documents and prepares agenda language.
  • Formats minutes and agendas for the City’s website.
  • Serves as staff support to the City Clerk at City Council meetings.
  • Assists in managing all aspects of the City’s centralized records management program, including the planning, receipt, storage, retrieval, and disposition of official City records.
  • Coordinates responses to records requests in compliance with the California Public Records Act.
  • Ensures proper filings of statements of economic interest as required by law.
  • Provides training to departments regarding proper handling and destruction of records.
  • Responds to inquiries from City officials, staff and the general public.
  • Develops and maintains computerized databases.
  • Assists in the management of the department budget.
  • Performs other duties as assigned.

NEW Town Manager

Are you an experienced municipal executive who can build productive relationships with elected officials, guide a complex organization, and help a historic community prepare for its next chapter? Apply to be the Town of Clarksville’s next Town Manager! We’re looking for an exceptional, collaborative leader who is:

  • Skilled in municipal finance, operations, and strategic planning
  • An effective advisor who can work confidently within a partisan Council environment
  • Committed to employee development, community engagement, and exceptional customer service

Clarksville is a welcoming community of approximately 24,000 residents offering a small-town atmosphere with immediate access to the amenities of the Louisville metropolitan area. Located along the Ohio River between Jeffersonville and New Albany, the Town is connected to the region by Interstates 65, 64, 265, and 71 and is only nine miles from Louisville Muhammad Ali International Airport.

Clarksville operates under a Council-Manager form of government. The Town Council consists of seven part-time members. The Council selects one member to serve as Council President and appoints the Town Manager to direct day-to-day municipal operations. Serving under Indiana Code 36-5-8 and reporting directly to the Town Council, the Town Manager is Clarksville’s Chief Administrative Officer and directs the coordination, support, and operation of the Town’s municipal departments.

Clarksville seeks an outgoing, creative, visionary, collaborative leader, skilled in intergovernmental relations, and comfort in operating in a partisan-elected Council environment to serve as its next Town Manager. Excellent “boardmanship” skills are desired, with the ability to work with elected officials both individually and collectively as a confident advisor in identifying and providing solid analysis regarding financial and operational implications of various policy actions to achieve strategic goals and outcomes for the community.

Principal Human Resources Analyst (AM) – Benefits Administration

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.

The Human Resources Operations Division supports employees throughout the full employment lifecycle—from recruitment and onboarding through retirement. The current vacancy is specifically within Benefits Administration, where the Principal Human Resources Analyst will administer the City’s employee benefits, rideshare, and wellness programs.

Under general direction, the Principal Human Resources Analyst supervises and oversees the administration of one or more advanced professional and technical functional areas within the Human Resources Operations Division, including but not limited to (health) benefits and recruitment and selection. Provides highly responsible and complex staff assistance to management staff.

Candidates must possess a minimum of five (5) years of progressively responsible professional experience in human resources administration, including two (2) years of supervisory experience, supplemented by a Bachelor’s degree from an accredited college or university with major course work in Human Resources, Public Administration, Business Administration, or a related field. Candidates must also possess knowledge of public sector human resources administration and able to oversee and direct the day-to-day operations and services of a comprehensive human resources program.

This recruitment is continuous with a first review of applications deadline of 11:59pm, Thursday, October 22, 2026. This recruitment can close at any time without notice after this deadline. The eligibility list established for this classification may be used to fill future vacancies within the Operations Division.

Essential Functions Include But Are Not Limited To

  • Assumes supervisory oversight of advanced professional and technical functional areas of the Human Resources Operations Division, including but not limited to (health) benefits and recruitment and selection.
  • Assists in the management of health benefit programs, including reviewing employee benefit eligibility, auditing benefit enrollment and billings, administering rideshare, health fairs, and wellness programs, coordinating benefit open enrollment, overseeing benefit orientations and retirement counseling, advising on retirement processes, assisting with internal and external benefit audits, and providing benefits assistance to staff; and administers labor agreement benefit provisions.
  • Recommends, develops, and implements City rules, programs, policies, and procedures; participates in related data research and statistical analysis; prepares comprehensive written reports; identifies resource needs and opportunities for improving service delivery methods and procedures and reviews findings with management staff; and implements improvements.
  • Participates in the development and administration of assigned program budgets, including forecasting of funds for staffing, services, equipment, materials, and supplies; monitors expenditures; and recommends adjustments, as necessary.
  • Oversees the preparation and administration of requests for proposals and contracts for a variety of professional and contract services; participates in the vendor selection processes; oversees submission of reports required for City Council approval; and administers and tracks approved contracts.
  • Assigns, directs, coordinates, and reviews work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; and works with staff to identify and resolve problems.
  • Selects, trains, motivates, and evaluates assigned personnel; provides and/or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures.
  • Oversees and participates in the City’s recruitment and selection activities; works with managers to analyze staffing needs; develops and reviews recruitment plans, testing, and selection to ensure Citywide consistency; ensures job-related valid screening techniques; advises on appropriate and effective outreach and advertising efforts; and provides related assistance and information to employees and applicants.
  • Supports employee onboarding and offboarding activities, including medical and background check processes, processing of new hire paperwork, and separation administration.
  • Oversees other employee related programs and activities, including the administration of performance appraisals, bilingual examinations, personnel actions forms, and seniority analysis; updates website materials; and ensures all division programs and activities are in compliance with state, federal and other regulatory agency rules, regulations, provisions, policies, and procedures.
  • Provides information and assistance to City staff, the public, and outside agencies and organizations regarding Human Resources Department programs, rules, policies, and procedures.
  • Provides responsible and complex assistance to management staff; participates on a variety of committees and boards; and prepares and presents staff reports and other correspondence.
  • May assist in the preparation, coordination, and facilitation of employee training programs.
  • May assist in the administration of Personnel Board proceedings and/or other professional boards and commissions.
  • Performs other duties as assigned.

NEW Director of Public Works

The City of Florissant is seeking a highly qualified and experienced professional to serve as Director of Public Works. This executive-level position is responsible for the overall leadership, administration, and strategic direction of the City’s Public Works Department.

Position Summary

The Director of Public Works performs complex supervisory, administrative, organizational, and professional engineering work involving the planning, organizing, directing, and supervision of four major divisions within the Public Works Department:

Health Division, Street Division, Building Division, and Engineering Division

The Director actively supervises and administers all major public works projects for the City, provides administrative and technical support to the Mayor, and has full oversight of departmental budgeting and fiscal management. The position also represents the Department and the City in public relations matters and serves as Assistant Director of Emergency Preparedness.

Key Responsibilities

  • Direct and manage all Public Works divisions and personnel
  • Plan, oversee, and administer major public works projects
  • Develop and manage departmental budgets and provide fiscal oversight
  • Advise and support the Mayor on Public Works initiatives
  • Perform public relations functions on behalf of the Department and City
  • Evaluate Public Works needs and develop short- and long-range plans
  • Assist with City emergency preparedness planning and response
  • Any other duties requested