Treasurer

$61,862.60 - $74,306.26 annually

Midwest

Clerk/Treasurer

City of Waukesha

Waukesha

Wisconsin

Graduation from a four-year accredited college or university with a degree in Business, Finance, Accounting or related field, and at least 4 years of experience in municipal government (i.e., finance, budgeting and office administration), with at least 2 of these at a supervisory level; or any equivalent combination of training and experience which provides the following knowledge, ability and skills: Knowledge of

• State statutes, City ordinances, regulations and other legal provisions related to the organization and function of municipal government and the office of Clerk/Treasurer, including tax collections and City elections.
• The theory and practice of municipal finance, tax collection, banking, budgeting and office administration.
• Cash management including investment, accounting, bookkeeping and collections.
• The operation of standard office equipment including computers and related software programs.

Ability to

• Prepare clear, concise, accurate and informative reports.
• Plan, organize and direct the work of others in an efficient and effective manner.
• Establish and maintain effective working relationships with City officials, co-workers and the general public.

Skill in

• Oral and written communications.
• Recordkeeping and database management.

Necessary Special Requirements Requirements include an Associate’s Degree in Accounting, Finance, or related field and/or public accounting work experience with a minimum of three (3) years of municipal accounting or five (5) years general accounting experience preferred. Must be bondable according to State Statutes and able to obtain a notary public certification. Candidates should have strong analytical and mathematical skills. Also, applicants need to demonstrate strong skills in Microsoft computer applications. Experience with Munis and certification in WisVote is a plus. Certification from WMCA or the MTAW is desirable and will be considered favorably during the hiring process.

This position performs all required statutory duties of the City Treasurer as set forth in Wisconsin Statute 61.26 and performs additional duties as directed by the City Clerk. This position is responsible for treasury work including preparation of tax bills, tax collection, cash receipting, special assessments and Department of Revenue reporting.

Essential Job Functions: The job functions listed herein are neither exclusive nor exhaustive but are intended to be illustrative of the types of tasks the employee will most likely be expected to perform on a regular basis. The employee may be asked to perform different or additional tasks than the ones listed here, as the needs of the employer and/or the requirements of the position change.

1. Oversee Accounts Receivable invoicing and payment processing Responsible for verification through Daily Recaps of cash/check/online payment entries through cashiering are correctly posting to financials according to standard practice, city policies and procedures utilizing the Munis financial system and available for audit review. Provide direction to staff relating to financial issues and account adjustments, as necessary. Initiate appropriate collection activities or notices on past due accounts.
2. Prepare the Tax Roll to include all jurisdictional shares, tax increments and credits. Coordinate and oversee individual tax bill preparation for real estate, and airport hangar tax bills to include appropriate roll of outstanding specials, credits, and installment calculations. Prepare tax insert and coordinate timely printing and mailing with outside vendor. Manage tax collection activities from various methods and settle monthly on collections paying other jurisdictional proportionate shares of collections.
3. Coordinate data updates to County Treasurer’s online system. Complete reconciliation reports to County Treasurer and City Finance Departments. Open and close cash drawers in Cash Receipting system during tax collection season.
4. Oversee tax refund processing of refunds to taxpayers with mortgage company payment overages or duplicate payments due to ownership changes.
5. Coordinates counter and phone customer service for the department and oversees staff activities of city-wide mail center services.
6. Manage individual, monthly retired city employee health insurance payments by ACH, adjusting draws in coordination with health insurance invoicing and human resources.
7. Work with bond counsel to complete necessary financial bond documents and confirm funds. Assist Finance Department by making bond payments, payroll wires transfers and other fund transfers. Monitor online bank accounts and LGiP accounts.
8. Assist Finance Department moving LGIP and Dana investment funds as needed for payments or investments and oversee daily bank deposits to local bank include driving to the bank to pick up deposit bags or cash/change needed for vault maintenance.
9. Coordinate notices and valuation adjustments post Board of Review. Oversee omitted and corrected tax adjustments in tax system for Assessor corrections and creation of new bills and refunds if necessary.
10. Prepare departmental budget for Treasurer.
11. Research, propose, and manage purchase and implementation of new software replacements or upgrades for Treasurer related responsibilities.
12. Provide notary services for City business.
13. Oversee and evaluate the workflow and function of department staff; implement policies and procedures for greater efficiencies; plan for temporary office help during heavy volume periods (tax season).
14. Prepare the statement of taxes, assessment reports, room tax reports and other reporting required by the Department of Revenue.
15. Coordinate the Special Assessment letter process and ensure accuracy.
16. Oversee dog and cat licensing and report yearly to the County.
17. Interview and provide training for new staff. Review and approve payroll and coordinate time-off.
18. Act in the role of Clerk in Clerk’s absence, e.g., at Council meetings, Board of Review, and other such duties.
19. Assist Clerk with election and license administration.
20. Assist Clerk with administrative and staff support to the City Council and various other committees and commissions.
21. Perform related duties as assigned.

Full-Time

Bachelor's

Continuous