Senior Procurement Specialist


Salary
$63,003.20 - $94,057.60 annually
Job Region
South
Department/Division
Purchasing & Contracts Administration
Organization
City of Fort Myers
City
Fort Myers
State
Florida
Job Requirements

  • Associate’s degree from an accredited college or university in Business Administration or related field.
  • Five years of experience in public sector procurement or directly related work; or experience, and/or training that provides the required knowledge, skills, and abilities.
  • Possession of a Certified Professional Public Buyer (CPPB) at the time of hire, or be able to obtain within twenty-four (24) months from date of hire.
  • Must possess a valid Florida Driver’s License with an acceptable driving record.
Preferred Qualifications

  • Preferably experience in the public sector procurement

Job Description

Under the general direction of the Purchasing and Contracts Administration Manager, position is responsible for high level, complex purchasing work involving the preparation of bids, plans, specifications, contract negotiations and contract assembly. Also responsible for solicitation of construction of roads, utility infrastructure, service contracts and other commodity/equipment as required per City policies and procedures, Florida State Statutes.  Work will require the incumbent to work with Request for Qualifications in respect to the State of Florida Consultants Competitive Negotiation Act.   Work is performed with a great deal of latitude and provides for a high level of independent judgment and decision making.   Position requires the incumbent to maintain high standards of accuracy and ethical values in exercising duties and responsibilities. At times, the incumbent will be required to act on behalf of the Purchasing and Contracts Manager, carryout supervisory and management responsibilities, collaborate and meet with upper management.

Carries out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.

Responsibilities and Reporting During an Emergency Situation:

Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.

Perks and Benefits

  • Free city-paid employee health coverage, additional for spouse or family
  • 3 weeks Paid Time Off (sick & vacation)
  • 13 paid holidays
  • Pension plan & optional Deferred Compensation
  • City-paid life insurance
  • Optional Vision, Dental, and Disability Insurance
  • Tuition reimbursement
  • On-site Gym facility
  • And much more!

Duties/Responsibilities

  • Develops, reviews and edits bids, plans and specifications for construction projects and other services performed by outside contractors.
  • Responsible for, but not limited to advertisement of bids, Request for Proposal, and Request for Quote solicitations.
  • Conducts pre-bid conferences; fields questions; prepares addendums.
  • Conducts bid openings; prepares and provides detailed analysis of complex bid tabulations; and handle bid disputes.
  • Conducts contract negotiations; assemble contract documents and preparation of green sheets for Mayor and City council approval.
  • Review bi-weekly City Council Agenda packets to ensure conformance to policy and procedure and identify conflict when items are related to procurement of materials and services.
  • Assist the Purchasing and Contracts Manager in overall operations of the division as required.
  • Provides assistance to other division personnel as needed.
  • Researches new ideas and methods in the bid/Request for Proposal process; keep boilerplate information up to date and writing new terms, conditions and supplemental conditions to ensure an effective document.   Must satisfy legal requirements aligned with company objectives.
  • Analyze potential benefits and drawbacks of project scopes and affect they may have on other areas of the City.  Must understand a bidder’s ability to perform obligations under a proposed contract
  • May need to drive a motor vehicle to accomplish assigned tasks.
  • This position requires regular and reliable attendance and the employee’s physical presence at the workplace.
  • Performs other duties as assigned.

Knowledge, Skills and Abilities

  • Proficient in the use of word processing, spreadsheet, database and presentation software.
  • Knowledge of large scale purchasing methods and procedures.
  • Knowledge and understanding of purchasing practices and Federal, State and Local purchasing laws.
  • Ability to comprehend legal principles of contracts, technical terms and blueprints.
  • Ability to exercise good communication skills and project a positive image of the Purchasing and Contracts Division.
  • Ability to establish and maintain effective working relationships with vendors, associates and the general public.
  • Ability to operate necessary equipment, including computer, six line telephone, copy machine, adding machine and typewriter

Job type
Full-Time
Degree Desired
Associate's
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