Director of Finance and Administration

Education

• Bachelors or better in Public Administration or related field.

• 5 years: Previous supervisory experience.
• Appointment will be conditional upon successful completion of a criminal background check. Experience in policy development and implementation.
• 5 years: Experience in state or local government.
• Demonstrated knowledge of public sector fiscal and administrative practices and principles preferred.
• Degree in Public Administration, Business Administration, Finance, Accounting or closely related field. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.

• 10 years: Work experience in state or local government
• 2 years: Department Head experience in local government
• Master’s Degree in Public Administration
• Certified Public Accountant (CPA) or completion of the Certified Public Finance Officers Program of GFOA.

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) – with employer contributions – HRA
• Life insurance, Long-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) – an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

Essential Functions 

1. Provides leadership in attracting, retaining, and developing an engaged workforce in the delivery of superior services to County residents and businesses.
2. Directs the work of and manages the staff of the Finance Division and other divisions of general Administration, as assigned. Interviews and selects new employees. Provides training, instructions, and ongoing training needs. Assigns tasks, reviews work and prepares performance evaluations. Recommends employee transfers, promotions, disciplinary action, and discharge.
3. Provides leadership and management to all assigned staff. Directs staff on difficult projects and interpreting the application of accounting practices, policy, and procedure.
4. Manages and directs the operations of the Finance Department, including financial forecasting, budget development and monitoring, central financial management and administration, administration of the County’s debt program and administering a County-wide financial system, and analyzing all aspects of County finances.
5. Serves as management council to the County Administrator and all departments on financial matters for the County. Assists County Administrator in developing, implementing and maintaining County administrative, legislative, fiscal and managerial principles and strategies as well as general overall leadership and management support and facilitation to Finance and other divisions of General Administration.
6. Advises and assists the County Administrator in preparing budget documents and makes related budget recommendations. Collaborates with County Administrator, department heads and related staff to review, analyze, and clarify budget document submissions and related budget entries on the financial system. Prepares required budget documents and attends budget hearings. Ensures proper tax apportionment as delegated by the County Clerk, ensures that tax levy adheres to current levy limit statutes, and calculates county tax rates. Prepares publication of annual budget. Prepares publication of Notice of Public Hearing for the annual recommended budget.
7. Monitors and reports to Administrator monthly department expenditures
8. Manages, maintains, and directs the County-wide accounting functions (including general ledger, accounts receivables, accounts payable, payroll and fixed assets; develops cash  management and internal control requirements; develops debt management activities including sale of bonds/notes and record keeping; and debt  rating) and reporting systems pursuant to Government Accounting Standards Board (GASB) rules and Generally Accepted Accounting Principles (GAAP) to provide for timely and accurate financial recording and reporting both internally and with outside agencies of County fiscal and payroll transactions, including procedural controls.
9. Serves as County Wisconsin Retirement Agent.
10. Develops, recommends, and implements accounting policies and procedures, reporting, and accounting methods for all departments.
11. Provides professional consultation and staff support to the Dodge County departments under the direction of the County Administrator. Provides professional advice. Provides financial, statistical, and analytical data.
12. Recommends and assists the County Administrator in development of long-range fiscal programs and financial management including maintaining capital improvements plan and sales tax plan.
13. Advises County Administrator and County Board as directed regarding fiscal impact of County Board resolutions, ordinances, contracts, and staffing or program changes. Gives advice regarding budget variations.
14. Assists in ensuring the requisite standards for maintaining the County’s national credit rating are met on long-term debt and bond issues organization, budget balancing, tax collection delinquency, stability of tax levy, and maintenance of adequate fund balances.
15. Develops and maintains annual and long-term debt management plan that is in accordance with Federal, State and County regulations and that provides a consistent source of funds for capital improvements. Prepares required documents and analysis for bond and other long-term debt issuance.
16. Oversees the design, selection, and implementation of all manual and automated systems for the County’s centralized financial systems.
17. Prepares and presents financial reports as directed by Administrator regarding department budgets, operating funds, special grants, fixed assets and related data.
18. Performs special financial studies as directed.
19. Performs statutory duties of a County Auditor. In coordination with the Assistant Finance Director and other county fiscal staff, ensures fulfillment of all statutory duties of a County Auditor, including examination of the book of accounts of any County officer, board, commission, committee, or other officer or employee entrusted with receipt, custody, or expenditure of money, or by, or on whose certificate any funds appropriated by the County Board are authorized to be expended.
20. Exercises financial audit control over County financial records. Assists outside auditors and consultants and provides pre-audited financial reports. Performs internal audits of County Departments as directed. In coordination with fiscal staff around the County and external audit firm, is responsible for the timely issuance of either Basic Financial Statements or Comprehensive Annual Financial Report as well as submission of Form A to the Wisconsin Department of Revenue.
21. In coordination with fiscal staff around the County, ensures that the annual financial audit and Single Audit (Schedule of Expenditures for Federal and State Awards) is completed on a timely basis.
22. Manages the acquisition of capital assets and ensures that assets are properly recorded, and depreciated amortized.
23. Serves as a member of the administration leadership team.
24. This position may serve as acting County Administrator in the Administrator’s absence.
25. .Other duties as assigned.