City Clerk

Required Minimum Qualifications: Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities will be considered.

• Bachelor’s degree in Public Administration, Business Administration, Political Science, or a related field (preferred)
• Three (3) years of increasingly responsible administrative experience in local government, records management, or a related field
• Ability to interpret and apply state and local laws, including the Public Records Act and Open Public Meetings Act
• Strong written and verbal communication skills and attention to detail

• Municipal Clerk Certification or achieve within three (3) years of employment.
• Notary Public Certification within six (6) months of employment.

• Experience working directly with elected officials or governing bodies
• Municipal Clerk Certification (or ability to obtain within three (3) years of employment)
• Notary Public Certification (or ability to obtain within six (6) months of employment)
• Experience with records management systems and digital records retention

Additional job functions may vary due to department or City needs/requirements. Assignments may include but are not limited to:

Council Meeting & Legislative Support

• Prepare City Council agendas and agenda packets; coordinate the review of materials for accuracy and completeness.
• Ensure proper legal notices and publication requirements are met for meetings, ordinances, resolutions, public hearings, and special meetings.
• Attend regular and special Council meetings; record and prepare accurate minutes.
• Manage Council follow-up, including routing and filing of ordinances, resolutions, agreements, and related documents.
• Provide guidance on parliamentary procedures and meeting protocols.

Records Management

• Serve as the custodian of official City records and the City seal.
• Administer the City’s records management program, including retention, preservation, archiving, and destruction per state law.
• Provides guidance to staff on policies, processes and procedures for records management.
• Train City staff on records responsibilities, systems, and retention procedures.

Public Records Disclosure

• Serve as the City’s Public Records Officer; oversee the public records requests process to ensure compliance with RCW 42.56 and related requirements with assigned department staff.
• Conduct research for complex or non-routine requests to reduce legal reliance and support consistent, timely responses.
• Develop and maintain procedures for public disclosure and ensure continuous improvement of processes.

Boards, Commissions, and Committees

• Coordinate board and commission appointments, advertisements, and onboarding processes.
• Maintain rosters and track compliance with training requirements.
• Ensure preparation and retention of agendas, packets, and minutes for boards and commissions as assigned.
• Serve on the City’s Firemen’s Pension Board.
• Serve as Clerk for the Pasco Public Facilities District.

Legal, Elections, and Compliance Functions

• Receive and process claims for damages, petitions, subpoenas, and other legal notices filed with the City.
• Coordinate municipal election matters with the County as needed.
• Review official documents for accuracy and attestation prior to execution.
• Ensure compliance with the Open Public Meetings Act, Public Records Act, and other statutory requirements.

Customer Service & Administrative Support

• Respond to inquiries from staff, elected officials, and the public; provide information on policies, procedures, and records.
• Conduct research on legislative actions, contracts, historical records, and other topics.
• Participate in professional organizations and training to support continuous improvement.
• Performs other duties as assigned.