Assistant Director of Management & Budget

Bachelor’s degree (BA/BS) · Seven (7) years of experience  

Under general direction, is responsible to assist the Director in planning, directing, managing, and overseeing the activities and operations of the Office of Management & Budget regarding budget preparation and implementation. Coordinates assigned activities with other City departments and outside agencies; provides high level complex budgetary and financial analyses to support the Director and others in City leadership. Exercises direct supervision over assigned staff.

Responsibilities

• Provides highly responsible and complex support to the Director of Management & Budget.
• Involves preparing monthly/quarterly financial reports; analyzing significant variances and presenting information to City officials, executive leadership team and others as required.
• Forecasts revenues and expenditures for the City’s General Fund and other funds using trend analysis or other appropriate models; assist with economic trends and predicting impact on City finances.
• Performs research and statistical analysis, prepare complex narrative reports, correspondence and other documents.
• Assists in responding to and resolving sensitive inquiries and complaints from both internal and external sources.
• Assists in developing and overseeing citywide budget processes such as business planning, capital budgeting, and cost of service studies. Assists with planning departmental and CIP initiatives.
• Prepares financial budgetary materials for City Manager and City Council. Assist with developing and implementing budget policies and formulate recommendations to the Director.
• Stays abreast of new trends and innovations regarding budgetary planning and implementation on an organization-wide basis.
• Coordinates budget process and helps prepare the annual budget documents.
• Involves gathering, analyzing, reviewing, and distributing information to staff and departments.
• Assists with the compilation of the annual budget documents.
• Assists Budget staff with complex problem situations and providing technical expertise.
• Develops complex worksheets and schedules in support of the various financial reports for all funds in the budget.
• Supervises assigned staff and assists the Director with assigning, scheduling and monitoring work.
• Evaluates employee performance and prepare/review employee performance documents.
• Coach, counsel, motivate and maintains a cohesive team.
• Identify and resolve staff differences, conflicts and deficiencies.
• Interview applicants and recommend hiring, termination, transfers, discipline, merit pay or other employee status changes.
• Evaluates organization structures for improved efficiency including staffing levels and job design.
• Enforces personnel rules and regulations and work behavior standards firmly and impartially.
• May be asked to perform other duties as assigned.