Finance Clerk

High School Diploma or equivalent, preferred.

• Excellent written, verbal, and interpersonal skills and ability to follow oral and written policies, procedures, and instructions and communicate in both technical and non-technical language
• Must be able to be punctual and have reliable and steady work attendance
• Strong organizational abilities and attention to detail
• Ability to work with frequent interruptions
• Ability to use office equipment including photo copier, scanner, and computers
• Must be able to Use Microsoft Office, Excel, Word, and computerized accounting at a highly proficient level
• Ability to perform mathematical calculations with speed and accuracy
• Ability to work independently and as part of a team
• As a condition of hire, the final candidate must pass an extensive background investigation

The City of Livingston, Montana is seeking a highly motivated individual to perform the role of Finance Clerk. The principal function of an employee in this full-time role is to perform technical and administrative accounting work processing and monitoring financial transactions for the City of Livingston. The work is performed under supervision and direction of the Finance Director. The nature of work performed requires the employee to build and maintain effective working relationships with coworkers, managers, and the general public.

Qualifications for Success

• Ability to work well and communicate effectively with the public, coworkers, and managers
• Must have high attention to detail with accuracy
• Assists customers over the phone, via email, or in person with respect to the following: utility billing and payments, opening and closing customer accounts, pet licensing, accounts receivable billing, parking ticket payments, business licenses, and cemetery plots and information
• Balances cash drawer daily and prepares deposits
• Processes delinquent accounts and works with Public Works team on the set up and shut off of accounts
• Maintains and balances a variety of financial records, ledgers, and accounts
• Responsible for accounts payables and accounts receivables
• Responds to citizen complaints and/or inquires with a calm demeanor and in a timely manner by helping, referring to the appropriate department, or referring more complex issues to a higher level of authority, as appropriate
• Receives, sorts, and distributes in-coming mail
• Assists with daily and weekly USPS mail drop off and pick up
• Prepares and reconciles reports as requested
• Assures data integrity and confidentiality for all City and customer records
• Provides blank, up to date, copies of the commercial garbage spreadsheets to the Public Works department
• Copies, scans, emails, and files records digitally and in paper format October 2025 City of Livingston – Finance Clerk
• Performs other duties as assigned to assist with the operations for the Finance Department.

Knowledge of

• Cash handling procedures, preferred
• Principles of customer service
• The ability to learn utility accounting systems and City rate structures
• Previous experience in an office environment, preferred
• Accounts payable experience, preferred