Human Resources and Accounting Specialist

General knowledge of accounting and bookkeeping terminology, methods, procedures, and equipment; some knowledge of the principles and practices of public personnel administration; thorough knowledge of standard office procedures, practices, and equipment; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to understand and follow oral and written directions; ability to follow work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to establish and maintain effective working relationships with department heads, associates, vendors, and the general public.

• Associates/Technical degree with coursework in accounting, or related field and moderate experience involving the maintenance of payroll and financial records, or equivalent combination of education and experience.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Processes payroll, Federal/State taxes, and other payroll deductions; prepares and processes Federal and State reports including 941, VEC, W2’s, and others as applicable; prepares documents for Workers’ Compensation and annual WC audit.
• Assists with compliance for all State and Federal laws and regulations including FLSA, FMLA, EEO, ADA, HIPAA, IRS regulations, COBRA, and others as applicable.
• Processes annual OSHA report.
• Oversees the processing and maintenance of personnel records and files.
• Assists with onboarding new hires; processes terminations; processes benefit enrollments, changes, and terminations of participants; assists employees with benefit issues, concerns, and questions; communicates benefit changes with employees; prepares and submits VRS reports; establishes personnel folders for all new hires.
• Administers personnel programs; oversees recruitment and selection process; oversees disciplinary issues and annual performance review process; administers human resources policies; oversees employee benefits administration; makes recommendations for changes in benefits; oversees payroll processes; reviews and maintains pay plan.
• Administers Meals Tax, Lodging Tax, Cigarette Tax, and Business License programs; assists customers with the completion of forms and applications.
• Updates employee handbook annually as needed.
• Types general correspondence, memoranda, reports, schedules, and other materials from rough draft, copy, marginal notes, or verbal instructions; enters a variety of data into computer.
• Ensures job descriptions are reviewed and updated, as needed, annually.
• Performs accounts receivable functions for payments received; processes and records online payments; balances cash and check receipts; reviews receipts for accuracy and completeness; posts transactions, journal entries, and other documents to the general ledger.
• Assists with processing budget information.
• Assists with annual audit process.
• Assists in preparing and processing manual journal entries to ensure accurate and timely financial reporting.
• Reconciles various general ledger accounts. Answers incoming calls and greets customers as needed.
• Assists with daily opening and closing procedures as needed.
• Performs related tasks as required.

Send application and resume to Tobie Shelton, P.O. Box 420, Altavista; email to tcshelton@altavistava.gov; or in person 510 Main Street, Altavista, VA 24517.