Police Records Specialist

Before applying, please review disqualifiers and the Spokane Police Department Hiring Standards here.

• Education: High school diploma or equivalent; AND
• Typing: Must be able to type at the rate of 200 keystrokes (40 words) per minute.

• Applicants must submit a Personal History Statement (PHS) form with their application. This documentation will be used to conduct a background investigation. Completion of this form is MANDATORY for employment consideration.
  • Download the PHS form at the following link: Personal History Statement  (Download PDF reader)
  • You may attach the completed PHS form to your online application or e-mail it to civilservice@spokanecity.org. 

• Applicants are also required to complete a polygraph examination, fingerprinting, and a background investigation prior to appointment, and must obtain ACCESS II certification during the probationary period.

The City of Spokane is hiring Police Records Specialists to support law enforcement and criminal justice agencies through specialized records management and customer service.

Examples of Job Functions

This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities.

• Provides records management for multiple law enforcement agencies and criminal justice agencies throughout Spokane County. Receives counter, fax, and telephone inquiries from internal customers and external law enforcement agencies, answers questions of a general and law enforcement nature, and refers individuals to appropriate sources of information.
• Employees are assigned multiple distinct functions within one of the primary work groups including criminal records, domestic violence orders and public window.
• Criminal records: Reviews, verifies, and processes reports, warrants, requests, teletypes, and faxes.   Enters, updates, and corrects multiple databases as required.  Reports processed include, but are not limited to, runaway/missing person reports, stolen vehicle recoveries, warrants, offender based tracking systems, and ineligibility to possess a firearm. Receives, sorts, reviews, scans, indexes, makes copies, corrects, and disseminates documents as required by applicable laws, policies, and procedures.
• Domestic violence orders: Reviews, verifies, and processes court orders, enters information into databases, and updates databases as the court orders are served or status is changed. Works closely with court staff to review court orders and makes requests for any corrections when needed.  Court orders may include criminal no-contact orders and a variety of civil protection orders including but not limited to domestic violence protection orders, anti-harassment orders, extreme risk protection orders, and restraining orders.
• Public window:  Reviews applications for gun licenses and conducts criminal background checks for concealed pistol licenses, gun transfers, and firearm dealers. Generates paperwork and submits requests to outside agencies (DOL etc.). Interacts with customers in person, by phone, and by email. Performs cash transaction duties handling funds, change, receipts, reconciliation, deposits, and disbursements.
• Performs related work as required.