Manager – Mayoral Initiatives

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree (B.A.) from four-year college or university, or any combination of work experience or academic pursuit equivalent to a bachelor’s degree in political science, or a related field and experience in an area related to public information, or related field preferred;

• Communicates effectively both orally and in writing;
• Uses various research techniques and is familiar with governmental sources;
• Ability to develop and analyze statistical data;
• Time management skills with strong organizational skills and the ability to work independently;
• Liaison skills contributive to maintaining good relations between all parties;
• Knowledge and ability to work with various computer programs including, Microsoft Suite, Adobe Acrobat and other software packages;
• Working knowledge of the organizational structure of city government and the community.

Working under the direction of the Deputy Mayor, incumbent performs management and support duties for the Mayor’s Office, specifically related to management of special programs including, but not limited to: Fort Wayne Sister Cities International, the Mayor’s Youth Engagement Council, the Mayor’s Age Friendly Advisory Council, Blue Star Banner, and Three Rivers Festival. The incumbent is expected to take initiative and demonstrate leadership in all phases of activities, scheduling, and oral/written communication transactions. The incumbent is also expected to promote good relations and act as a liaison between parties often representing different and upcoming interests. The incumbent’s operations directly affect the image of the Mayor and City government by the use of the Mayor’s time and energies, and the communication between the Mayor’s staff members, department heads, and the Mayor. As a member of the Mayor’s staff, the incumbent handles highly confidential information. This position is a political appointive position and the incumbent serves at the pleasure of the Mayor. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

Essential Duties and Responsibilities include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

• Compiles information, produces reports, and maintain files;
• Coordinates various Mayoral Programs and Initiatives, such as Fort Wayne Sister Cities International, the Mayor’s Youth Engagement Council, Young Adults Council, Mental Health Council, Immigration Council, The Commission on African American Males, The Mayor’s Age Friendly Advisory Council, Disability Council, and Blue Star Banner;
• Leads event planning and special function organization
• Facilitates travel arrangements and accommodations; including books and itineraries
• Maintains effective working relationships with administrative staff, City departments, other governmental agencies and the general public;
• Screens and follows through on phone calls and correspondence;
• Attends meetings with or for the Mayor and/or Deputy Mayor;
• Meets with other City officials and personnel to give and receive information;
• Meets with community organizations, business representatives, and the public to give and receive information regarding the operations, policies and issues of City government on behalf of the Mayor;
• Works closely with the Mayor, Deputy Mayor, Division Heads, and other City Personnel in developing strategies on program opportunities;
• Serves as an advocate for emerging communities, and community service organizations;
• Assists Deputy Mayor with securing funding and managing a budget on special projects;
• Maintains and updates various files, mailing lists, electronic distribution lists, etc., as necessary;
• Attends staff and board meetings;
• Works on special projects or events as needed.