City Clerk

Desirable Education and Experience

• Bachelor’s Degree
• Completion of the UNC School of Government County and Municipal Clerk program
• Experience serving as a City or County Clerk

• Valid NC driver’s license or ability to obtain one.
• Possession of or ability to obtain Notary Public designation.

Performs high level administrative, technical, and professional work in coordinating and facilitating the administration of City Government. This individual serves as the City Clerk for the Board of Aldermen, Board of Adjustment, and others as needed. This individual helps develop the Board agendas and meeting packets; maintains records of Board meetings including the minutes, and official documents. Some responsibilities include writing resolutions, ordinances, proclamations, and other documents as required.

Essential Duties and Tasks

• Assists in the planning, coordination, and administration of many municipal operations; coordinates activities with other City departments and outside agencies as needed.
• Makes decisions and takes action on statutory responsibilities such as notices, advertising, scheduling meetings, and providing information in compliance with the Freedom of Information Act. This includes informing the City Manager, Boards and Department Heads about the regulations.
• Assists the City Manager and Finance Department in the preparation and administration of the City budget and capital improvement program.
• Prepares reports for submission by the City Manager to the Board of Aldermen and other groups and individuals; assists in preparation of Board of Aldermen agenda; attends all meetings of the Board of Aldermen.
• Prepares administrative directives and policies, speeches, presentations, resolutions, ordinances, etc.; coordinates the preparation of notices, flyers, brochures, newsletters, news articles and other informational materials about programs and services.
• Reserves City facilities as required, and organizes special programs, refreshments, etc. as needed.
• Carries out a variety of routine administrative procedures; answers in-coming calls and routes callers or provides information; responds to inquiries from the public and staff regarding administrative procedures; provides customer assistance.

Additional Duties

• Participates in meetings, seminars, and training sessions; serves as a member of various employee committees; serves on special committees as assigned by City Manager.
• Performs related work as required.

Knowledge, Skills and Abilities

• Candidate should be organized, have the ability to communicate well over a variety of platforms, and be able to interpret the general statutes.
• Candidate should also have a good track record of working as a team to achieve goals.
• Considerable knowledge of North Carolina General Statutes and of local ordinances governing general municipal services and the responsibilities of City Clerks, including the legal requirements relevant to preservation of official records and of City ordinances, codes policies, and procedures.
• Considerable knowledge of standard and approved practices and procedures employed in the processing, safekeeping and utilization of official City records and documents.
• Considerable knowledge of the principles, methods, procedures, and strategies concerning public information and communications, and of policies, regulations, guidelines, and legal standards pertaining to the distribution of public information.
• Considerable knowledge of the development review process, planning and inspections principles and practices, and zoning code and UDO requirements.
• Considerable knowledge of office technology and specialized program software applications.
• Considerable knowledge of grammar, punctuation, composition, and layout; oral and written communication skills.
• Knowledge of municipal budgeting and purchasing policies and procedures.
• Skills in public contact, customer service excellence and collaborative conflict resolution.
• Ability to coordinate and disseminate information regarding programs and services to elected officials, staff, media, and the community in an accurate and timely manner.
• Ability to maintain confidential information.