City Clerk

EDUCATION AND EXPERIENCE

• Associate’s degree in Business or Public Administration.
• Minimum of 3-5 years of experience providing administrative support in a municipal environment.
• Strong written and oral communication skills.
• Ability to use Microsoft Office, PowerPoint, Excel, Google suite
• Ability to schedule travel for staff conferences and ensure the Mayor and leadership team receives all materials in a timely manner. 
• Ability to use zoom and schedule meetings with multiple participants.
• Strong command of Google Calendar to ensure the city activities are well planned in advance.
• Familiarity with the City of New Carrollton community is a plus.
• Bilingual in Spanish is a plus.

SPECIAL CERTIFICATIONS & LICENSES

• Must achieve certification as a Municipal Clerk within three (3) years of employment.
• Must obtain and maintain Notary Public License. Notary endorsement must be obtained within 3 months of hire.

Interact effectively and professionally with citizens, public officials, Council Members, the Mayor and department heads to provide and obtain information, respond to inquiries, and coordinate activities.  Display maturity in decision making and possess strong organizational skills with attention to detail.

DUTIES AND RESPONSIBILITIES

• Provide high-level responsiveness to the Mayor, Council, and Citizens requests for information and support regarding municipal organization and practices, ordinances, and the status of communications, resolutions, and actions of the Council.
• Prepare and coordinate Council agendas and supporting materials; publish, issue, post final agendas, and distribute minutes; attend Council meetings; maintain a journal of Council proceedings of ordinances, resolutions, and other actions.
• Serve as custodian of official City records and public documents; seals and attests by signature to ordinances, resolutions, contracts, or other documents requiring City certification.
• Monitor and maintain current knowledge of developments related to City Clerk matters; evaluate the impact upon City operations and recommend and implement policy and procedural improvements.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.  Serves as a reliable reference for employees for all matters related to the aforementioned areas of the city code.
• Effectively represent the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Serve as the staff liaison for the Board of Elections and the Ethics Commission; assist with City Elections.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Type at a speed of not less than 70 words per minute from clear copy. Transcribe from Dictaphone correspondence, memos, reports, and agendas.

**The City of New Carrollton is a Drug-Free Workplace. Pre-employment and random drug screenings are required to maintain a safe and drug-free work environment.

**All candidates considered for the position will be required to successfully pass a background investigation.